Issue/Symptom/Question

An employee's check was lost or damaged and cannot be cashed.  I need to reprint the payroll check. 

Applies To

Payroll/Exception Checks/Replacement Checks/Create Replacement Check
Payroll/Exception Checks/Replacement Checks/Replacement Check Number Assignment

Resolution/Fix/Answer

There is a function for creating an identical check, and assigning another number to the new check printed.

In the Payroll module, Exception Checks, Replacement Checks, you would:

• Create the replacement check by entering the bank and bank account information and the original lost check number.  
• If you are having Penta print the check on pre-printed check stock, you would enter "Y" in the Print Check box, and Penta will create the check for you to print
• Click on the Create requested replacement checks button to process the new check.
• When you've printed the check, you would go to the  Replacement Check Number Assignment screen, and enter the check number of the new check to assign it as the replacement check

• If you are manually typing the check to give to the employee, you would enter "N" in the Print Check: column, and type in the new check's number - the New Check# field will be enterable.  
  • Note:  your manual check stock check numbers will need to be identified in the Bank Account Information screen's Pre-numbered Checks box in order to enter the check number here.  You will get an error if the number doesn't exist there.
• Click on the Create requested replacement checks button to process the new check.