Issue/Symptom/Question

I am in purchasing and creating a Purchase Order which I am not ready for AP invoice cost to hit.  What PO status can be used to prevent entry of an AP invoice to my Purchase Order?

Applies To

Purchase Orders, AP Routing, AP Invoice and Credit Memo Entry

Resolution/Fix/Answer

The PO Status "Inactive" is used to temporarily prevent entry of AP invoices to a Purchase Order.  Users will be prevented from entering an invoice in AP Invoice and Credit Memo Entry against a inactive status purchase order.  Invoice documents indexed with an Inactive status PO will enter the Exceptions queue upon entering the AP Invoice Routing workflow.  A message indicating the PO Inactive status will be shown on the AP Approval Routing form.

"Pending" PO Status does not prevent entry of the PO, but can be used in conjunction with automated AP Hold Rule #3 to put the invoice on payment hold (and release it) automatically. 

Cause