Issue/Symptom/Question

How to set up US Direct Deposit Transmission Information in PENTA

Applies To

• PENTA Configuration
• Accounts Payable >  Setup > US Direct Deposit Transmission Information
• Payroll> Setup > legal Entity > US Direct Deposit Transmission Information
• ACH Direct Deposit File

Resolution/Fix/Answer

Direct Deposit Information may need to be setup for both AP and PR. Both modules use the same window, the US Direct Deposit Transmission window is located in both modules.

Purpose of the window: The Create ACH Direct Deposit File process in Accounts Payable and Payroll uses the information set up in the US Direct Deposit Transmission window to create the electronic funds file, ACH file, and/or BACS file. 

Steps to Set up Transmitter Information:

1. Enter a Transmitter Id: Id of Entity transmitting the direct deposit file. This ID is not included in the ACH or BACS file.
2. Enter a Description. This Description is not included in the ACH or BACS file.
3. Select the File Format Code -  Either ACH (Automated Clearing House) or BRCLAY (Barclays BusinessMaster - BACS).
4. Enter the Immediate Origin - This origin is one of the following:
   1. The routing number of the bank to which your company submits the ACH direct deposit file OR.
   2. The Employe identification number/id of the company generating the transactions.
5. Enter the Immediate Origin Name - The name of the sending point associated with the origin - Could be the Company's name.
6. Immediate Destination - This is the Bank Routing number.
7. Alternate AP Destination field is used only for Accounts Payable direct deposits and used if an alternate routing number needs to be used for the Immediate Destination routing number.
8. Immediate Destination Name is the Financial Institution associated with the Immediate Destination - typically the bank name.
9. Create Debit Transactions Records lets a user indicate with a Y (Yes) or N (No) whether PENTA creates a "balanced" direct deposit file containing both debit and credit records.
10. Debit Account Number and Debit Bank Account Type is only required if Create Debit Transactions Records is flagged Y.
11. Originating DFI ID is the first eight digits of the Depository Financial Institution's Routing Number. Generally the first eight digits of the nine-digit routing number in the Immediate Destination field.
12. Pre-Notification Waiting Period (In Days) quantifies the days that must pass between submission of a zero-dollar test entry and a life direct deposit transmission. The waiting period is not included in the ACH file. Entry is required and defaults to 10.
13. Default Company Entry Description is used to describe what type of transactions are in the ACH Direct Deposit file. This description does appear in the direct deposit file.

Additional Button Miscellaneous Parameters allows a User to setup any additional information for direct deposit transmission such as Email Address, New line Record Separator.

1. E-mail Address: The Email Address is the payer’s email address. PENTA uses this value in conjunction with email addresses on vendor records to generate and send Electronic Invoice Payment Notices when you run the Create AP Direct Deposit File process. This value is not referenced for ACH file processing.
2. Use NEWLINE as Record Separator:  Use NEWLINE as Record Separator field indicates (with a Y for yes or an N for no) whether each record in an ACH file starts on a new line. Y indicates each record in an ACH file starts on a new line. N indicates records are on a single line. The bank to which you submit ACH files specifies whether to use the NEWLINE record separator.
3. Override Company Id Prefix:   If required by your bank, use this field to enter the value PENTA should use in the Company ID Prefix position of the Direct Deposit file in lieu of the Company ID Prefix (1,3, or 9) established at the Organizational Unit level (located in the Direct Deposit pop-up window on the Organizational Units window’s Legal Entity tab). Possible values for this field are 0-9 and A –Z.
4. Low/High File Id Modifier:  PENTA includes these values in the direct deposit file header record to allow creation of multiple files on the same date for the same Transmitter ID so the user sending the files can tell the difference between them. If you enter nothing in this field, PENTA follows the standard ACH convention, which is upper case A-Z, then 0-9. You can optionally determine what PENTA uses here by entering a single character in these fields. If you enter a value in the Low File Id Modifier field, the High File Id Modifier field becomes required.