Issue/Symptom/Question

How to I review and approve or reject an eTime timesheet and make corrections?

Applies To

eTime

Resolution/Fix/Answer

 Review and Approve or Reject an eTime Timesheet

Review Timesheets as a Primary Approver

1. Access your Timesheet Approvals list from the eTime application menu.

   1. A summary of the timesheets for which you are the Primary Approver displays along with the actions to approve or reject each timesheet.

   2. A list of employee contact options also displays, allowing you to quickly contact the employee to address any questions.

2. Review the hours for each employee in the summary grid.

3. Select the grid to open the detail view.

4. Select each day to view detailed entries including the Job/Costcode, Overhead category, and the hours entered for each distribution.

5. Review any comments left by the employee for the distribution.

6. Use the back arrow to return to your Timesheet Approvals list.

Review Timesheets as an Alternate Approver

1. Access your Alternate Approvals list from the eTime application menu.

   1. A summary of the timesheets for which you are an Alternate Approver displays along with the actions to approve or reject the timesheets.

   2. A list of employee contact information also displays, allowing you to quickly contact the employee to address any questions.

2. Review the hours for each employee in the summary grid.

3. Select the grid to open the detail view.

4. Select each day to view detailed entries including the Job/Costcode, Overhead category, and the hours entered for each distribution.

5. Review any comments left by the employee for the distribution.

6. Use the back arrow to return to the Alternate Approvals list from the detail view.

Approve or Reject Timesheets as a Primary Approver

1. Approve

   1. To approve an individual timesheet, select the radio button next to the Approve option for that timesheet.

   2. To mark all timesheets in your approval list as approved, select Approve All from the checkmark at the top right corner of the screen.

      1. Approve All does not change any timesheets which were already marked as rejected.

   3. To unapprove all timesheets previously marked as approved but not yet submitted for payroll processing, select Unapprove All from the checkmark in the top right corner of the screen.

      1. Unapprove All does not change any timesheets which were already marked as rejected.

2. Reject

   1. To reject an individual timesheet, select the radio button next to the Reject option. You are required to enter comments regarding your timesheet rejection.

3. Once you have made at least one approval and/or rejection decision, select the Submit button at the bottom of the screen. This action removes the timesheets for which you have made decisions from your Timesheet Approvals list.

Approve or Reject Timesheets as an Alternate Approver

1. Approve

   To approve an individual timesheet, select the radio button next to the Approve option for that timesheet.

   1. To mark all timesheets in your Alternate Approvals list as approved, select Approve All from the checkmark at the top right corner of the screen.

      1. Approve All does not change any timesheets which were already marked as rejected.

   2. To unapprove all timesheets previously marked as approved but not yet submitted for payroll processing, select Unapprove All from the checkmark in the top right corner of the screen.

      1. Unapprove All does not change any timesheets which were already marked as rejected.

2. Reject

   1. To reject an individual timesheet, select the radio button next to the Reject option. You are required to enter comments regarding your timesheet rejection.

3. Once you have made at least one approval and/or rejection decision, select the Submit button at the bottom of the screen. This action removes the timesheets for which you have made decisions from your Alternate Approvals list.

Review and Correct Rejected Timesheets for Yourself

1. From your My Timesheets list, open the rejected timesheet.

2. Review the approver’s comments.

3. Open existing distributions to edit the Hours, Job, Costcode, Work Code, Hour Class or OU based on the comments provided.

   1. To delete an individual distribution:

      1. Open the timesheet and navigate to the distribution that needs to be deleted.

      2. Swipe left to expose a trash can icon.

      3. Select the trash can icon.

      4. Confirm you want to remove the distribution.

   2. To delete all distributions for a selected day:

      1. Open the timesheet and use the weekly calendar to navigate to the day for which you want to delete all distributions.

      2. Select the trash can icon at the top of the screen.

      3. Confirm you want to remove all distributions for the selected day.

   3. To delete all distributions for a timesheet:

      1. Open the timesheet.

      2. Navigate to the Ttl (Total) option on the calendar.

      3. Select the trash can icon at the top of the screen.

      4. Confirm you want to remove all distributions for the timesheet. This leaves the timesheet in your My Timesheets list so you can enter distributions at a later time.

   4. To delete a timesheet:

      1. To remove the timesheet from the My Timesheets list, swipe left on the timesheet from the My Timesheets list and select the trash can icon.

      2. Confirm you want to delete the timesheet.

4. Select Resubmit at the bottom of the timesheet after all necessary changes are made to resubmit the timesheet for approval.

Review and Correct Rejected Timesheets for Others

1. From your Others’ Timesheets list, open the rejected timesheet.

2. Review the comments provided by the approver.

3. Open existing distributions to edit the Hours, Job, Costcode, Work Code, Hour Class or OU based on the comments provided.

   1. To delete an individual distribution:

      1. Open the timesheet and navigate to the distribution that needs to be deleted.

      2. Swipe left to expose a trash can icon.

      3. Select the trashcan icon.

      4. Confirm you want to remove the distribution.

   2. To delete all distributions for a selected day:

      1. Open the timesheet and use the weekly calendar to navigate to the day for which you want to delete all distributions.

      2. Select the trash can icon at the top of the screen.

      3. Confirm you want to remove all distributions for the selected day.

   3. To delete all distributions for a timesheet:

      1. Open the timesheet.

      2. Navigate to the Ttl (Total) option on the calendar.

      3. Select the trash can icon at the top of the screen.

      4. Confirm you want to remove all distributions for this timesheet. This leaves the timesheet in your Others’ Timesheets list so you can enter distributions at a later time.

   4. To delete a timesheet:

      1. To remove the timesheet from your Others’ Timesheets list, swipe left on the timesheet in the list and select the trash can icon.

      2. Confirm you want to delete the timesheet.

4. Select Resubmit at the bottom of the timesheet after all necessary changes are made to resubmit the timesheet for approval.