New Company Direct Deposit (ACH) file Federal ID not as expected

Owned by Claire Aleman
12 06, 2022
2 min read

Issue/Symptom/Question

We recently setup a new company, when processing ACH Accounts Payable payments to our bank the Direct Deposit File contains the Federal ID of our Legal Entity OU. This is throwing off the Bank in which account they process payment out of. I cannot see where to set up the correct Federal ID for our new company. 

Applies To

PENTA for Windows

Organizational Unit Direct Deposit File Setup:

Finance & Accounting > Setup > Organization Units > Organizational Units > Legal Entity tab > Direct Deposit pop-up window

Resolution/Fix/Answer

The Direct Deposit Parameters pop-up window allows you to define alternative default parameters for the direct deposit files sent to your bank. If the OU is a Legal Entity OU, you can access and edit this window. If the OU is not a Legal Entity OU, you cannot access this window.

Navigate to Finance & Accounting > Setup > Organization Units > Organizational Units > Legal Entity tab > Direct Deposit pop-up window. Update the Direct Deposit window per the below information. If you need further assistance with this setup, please log a service desk ticket and reference this article.




Company Id Prefix:

Use this field to indicate which company Id PENTA displays in the direct deposit file:

  • 1 – PENTA reports the Federal Id of the Legal Entity’s OU Id in the direct deposit file.
  • 3 – PENTA reports the Dun and Bradstreet number assigned to the Legal Entity OU Id in the direct deposit file.
  • 9 – PENTA reports the value entered in the Company Id field as the company Id in the direct deposit file.

The value you select displays in field 41 of the Company/Batch Header Record. Entry is required. This field defaults as 1; however, you can override this default if necessary. 

Company ID:

If you entered 9 in the Company Id Prefix field, use the Company Id field to enter the Id of the company associated with that prefix. The value you enter displays in fields 42-50 of the Company/Batch Header Record. If you entered 1 or 3 in the Company Id Prefix field, do not enter a value in this field. Entry is optional. No default.

Service Class Code

Use the Service Class Code field to enter the ADP Service Class Code you want to include in the ADP period tax filing files you send to ADP. The value you select in this field displays in fields 2-4 of the Company/Batch Header Record. Entry is required. This field defaults as 200 (Mixed Debits and Credits).