Security Settings for Penta Payroll Legacy Reports

Issue/Symptom/Question

What is the available security settings in the Payroll Legacy Reports?

Applies To

Penta for Windows

Payroll Legacy Reports

Resolution/Fix/Answer

If the Payroll Legacy report security settings listed below will not restrict a user from running or reviewing the information on the report, you can use the Report Authorization tab to limit the user's ability to access the report. Updates to this can be completed via System Management > Security > Define Users > Report Authorization > PR: Payroll Module.

PR Access Number: This value determines which payroll information the User can view through PENTA reports and windows within Project Management or Payroll.

  • 1 (Access Non-Confidential Only) – The User can only view pay rate and salary information for non-confidential employees.
  • 2 (Complete Access) – The User can view pay rate and salary information for all employees.

Includes Pay Rate: This indicates whether the report includes the employee's pay rate.

Shows Wages: This indicates whether the report includes the employee's wages.

Pay Group Security: This indicates whether Pay Group security can be used to limit a user's ability to run/review information on the report. 

OU Security: This indicates whether OU Authorization  can be used to limit a user's ability to run/review information on the report. 


Report NameReport CodePR Access NumberIncludes Pay RateShows WagesPay Group SecurityOU Security
2010 HIRE Retention CR WrkshtRETCRED-HIRE-101NoYesYesNo
ADP Paydata File AuditADP-PAYDATA-AUD2NoYesYesNo
Canada - Payroll Tax Remittance ReportPRTAXREMIT-CAN1NoYesYesNo
Canada Manual Payroll Check AuditMANCHKAUDIT-CAN1NoYesNoYes
Canadian Federal Form T4T42NoYesNoNo
Certified PayrollCERTIFIEDPR1YesYesNoYes
Certified Payroll-2CERTIFIEDPR21YesYesNoYes
Certified Payroll-3CERTIFIEDPR31YesYesNoYes
Certified Payroll-4CERTIFIEDPR41YesYesNoYes
Certified PR-2 No Page BreaksCERTPR2-NOPGBRK1YesYesNoYes
DC Paid Family Leave Insurance ReportDC-PFL-INS1NoYesYesYes
Ded Reg-Ctrl Date by OU,DedDEDREG-CROUDED1NoNoYesNo
Ded Register-DR by OU,Ded,EmpDEDREG-DROUDED1NoNoYesNo
Deduction MasterDEDMASTER1NoNoNoNo
Deduction Register-Date RangeDEDREG-DR1NoNoYesNo
Direct Deposit File Audit - CanadaDIRDEPFILE-CAN2NoYesNoNo
Direct Deposit File AuditDIRDEPFILE2NoYesNoNo
EEO Employer Information RPTEEORPT1NoNoNoNo
EEO Employer RPT - OU RollupEEORPTLEOU1NoNoNoNo
EEO Exception ReportEEOEXCEPTION1NoNoNoNo
Electronic Certified PR AuditE-CERTPR-AUD2NoNoNoNo
Electronic Quarterly Wage ReportingEMPQTRWAGE1NoYesNoNo
Emp Earnings History by LE OUEMPEARNINGSLEOU1NoYesYesNo
Employee Deduction MasterEMPDEDUCTION1NoNoYesNo
Employee Earnings HistoryEMPEARNINGS1NoYesYesNo
Employee Earnings History - CanadaEMPEARNINGS-CAN1NoYesYesNo
Employee Efficiency AnalysisEMPEFFANAL1NoYesNoNo
Employee E-Verify / I-9 ReportEMP-EVERIFY-I91NoNoYesNo
Employee ListEMPLIST1NoNoNoNo
Employee Local Tax ReportEMPLOCALTAX1NoYesNoNo
Employee MasterEMPMASTER1YesYesYesNo
Employee Master - CanadaEMPMASTER-CAN1YesYesYesNo
Employee Master By NameEMPMASTERBYNAME1YesYesYesNo
Employee Master By Name - CanadaEMPMSTRNAME-CAN1YesYesYesNo
Employee Reimbursement MasterEMPREIMB1NoNoNoNo
Employee UtilizationEMPUTILIZATION1NoNoNoNo
Employer's Quarterly Wage RptEMPQTRWAGE1NoYesYesNo
Federal Form T4 for OnbaseT4-UPLOAD2NoYesNoNo
Federal Form W2W22NoYesNoNo
Federal Form W2 (Print Test)TESTW22NoYesNoNo
Federal Form W2 Employer CopyW2EMPLOYRCOPY-N2NoYesNoNo
Federal Form W2 for OnBaseW2-UPLOAD2NoYesNoNo
Federal UC Tax by Employee OUFEDERALUCEMPOU1NoYesNoNo
Federal Unemployment Tax RptFEDERALUC1NoYesNoNo
Form 940 Audit940AUDIT1NoNoYesNo
Form To Accompany W2 TapeW2FORM65602NoNoNoNo
Form W2 - Local FilingW2LOCAL2NoYesNoNo
Gross Pay ReportGROSSPAY2NoYesYesNo
Hours By Hour ClassHRBYHRCLS1NoYesYesNo
Hours By Hour Class (WA-IND)HRBYHRCLS-WAIND1NoYesYesNo
L&OH Actual Burden - Unit PayDIRECTBURDEN-UP1YesYesYesYes
L&OH Distribution - Unit PayLABR&OVRHD-UP1NoYesYesYes
Labor & OH - Actual BurdenDIRECTBURDEN1YesYesYesYes
Labor & OH - Actual Burden - CanadaDIRECTBURDENCAN1YesYesYesYes
Labor & Overhead By Emp NameLABOVRHDNAME1NoYesYesYes
Labor & Overhead By Proj MgrLABR&OVRHDPMGR1NoYesYesYes
Labor & Overhead DistributionLABOR&OVERHEAD1NoYesYesYes
Labor & Overhead Distribution2LABOR&OVERHEAD21NoYesYesYes
Labor & Ovrhd By Mgr &Emp NameLABOVRHDPMNAME1NoYesYesYes
Labor Distrib By Employee IdLABOR_DIST_EMP1NoYesNoYes
Labor Distrib By Employee NameLABDISTEMPNAME1NoYesNoYes
Labor Distrib By Work DateLABDISTEMPID_WD1NoYesNoYes
Labor Hours Distr By Emp NameLABORHOURSNAME1NoNoYesYes
Labor Hours Distr by PR CLassLABORHOURSPRC1NoNoNoNo
Labor Hours Distr By Proj MgrLABORHOURSPMGR1NoNoYesYes
Labor Hours DistributionLABORHOURS1NoNoYesYes
Labor Hr By Prj Mgr & Emp NameLABHRSPMNAME1NoNoYesYes
Labor Productivity By Emp OULABORPRODBYOU1NoNoNoNo
Labor Productivity By EmployeeLABORPRODBYEMP1NoNoNoNo
Labor Productivity By Sub-deptLABORPRODBYSUB1NoNoNoNo
Local W/H By Std Report CodesLOCALWH-STD1NoYesYesYes
Local W/H By Std Rpt Codes SmyLOCALWH-STD-SMY1NoYesYesYes
Local WithholdingLOCALWH1NoYesYesYes
MA Family & Medical Leave Ins ReportMA-FML-INS1NoYesYesYes
Manual Payroll Check AuditMANUALCHKAUDIT1NoYesYesYes
Missing PA Tax Collector AcctsREQPATAXACCTS1NoYesNoNo
Monthly State Income TaxMTHLYSTTAX1NoYesNoNo
Monthly Tax Reporting AuditLCLTAXRPTAUDIT1NoYesNoNo
Monthly Wage Reporting AuditMTHWAGERPTAUDIT2NoYesNoNo
Other State Taxes - EmployeeOTHSTTAXEMP1NoYesYesYes
Other State Taxes - Emp/EmrOTHSTTAXEMPEMR1NoYesYesYes
PA Act 32 Detail ReportOTHSTTAXEMP1NoYesYesYes
PA Act 32 Exception ReportPA-ACT32-DTL1NoYesYesYes
PA Act 32 Summary ReportPA-ACT32-EXC1NoYesYesYes
PA Act 32 Totals - Printed W2sW2TOT-PAACT321NoNoNoNo
PA EIT W-2 AuditW2RTAXRPTAUDIT2YesYesNoNo
PA LST Annual Return AuditPA-LST-ANNAUDIT2NoNoNoNo
PA LST Totals - Printed W2sW2TOT-PA-LST1NoNoNoNo
Pay Group MasterPAYGROUPS1NoNoNoNo
Paychecks to Upload to OnBasePRCHECKS-UPLOAD1YesYesNoNo
Payroll ChecksPRCHECKS2YesYesNoNo
Payroll Advice NoticesPRADVICES2YesYesNoNo
Payroll Audit by Job / Pay GrpPRJOBPGAUDIT1YesYesYesNo
Payroll Audit by Pay GroupPRPAYGROUPAUDIT1YesYesYesNo
Payroll Check RegisterPRCHKREG-CAN1YesYesYesYes
Payroll Check RegisterPRCHKREGISTER1YesYesYesYes
Payroll Check Register - RapidPRCHKREG-RAPCAN2YesYesYesYes
Payroll Check Register - RapidPRCHKREG-RAPID2YesYesYesYes
Payroll Class - Payrate MasterPRCLASSES1YesNoNoNo
Payroll Register TotalsPRTOTALS1NoYesYesYes
Payroll Register Totals - CanadaPRTOTALS-CAN1NoYesYesYes
Payroll Register Totals - CmplPRTOTALSCMPLDT1NoYesYesYes
Payroll Register Totals - Cmpl - CanadaPRTOTALCMPL-CAN1NoYesYesYes
PR Check Reg - Net Pay < 0PRCHKNETZERO2YesYesYesYes
PR Check Reg - Net Pay < 0 - CanadaPRCHKNETZEROCAN2YesYesYesYes
PR Check Reg By Earn Type - DRPRCHKREGEARN-DR1YesYesYesNo
PR Check Register - Earn TypePRCHKREGBYEARN1YesYesYesNo
PR Check Register By Class - CanadaPRCHKREGBYCLCAN1YesYesYesYes
PR Check Register By ClassPRCHKREGBYCLASS1YesYesYesYes
PR Check Register-Control DatePRCHKREGCTRLDT1YesYesYesYes
PR Check Register-Control Date - CanadaPRCHKREGCTRLCAN1YesYesYesYes
PR Reg Summary-Control DatePRCHKSMYCTRLDT1YesYesYesYes
PR Reg Summary-Control Date - CanadaPRCHKSMYCTRLCAN1YesYesYesYes
PR Register Major SummaryPRCHKSMY1NoYesYesYes
PR Register Major SummaryPRCHKSMY-CAN1NoYesYesYes
PR Tax Status - 2010 HIRE ActTAXSTAT-HIRE-101NoYesYesNo
PR Tax Status Report-Federal - CanadaFEDTAXSTAT-CAN1NoYesYesNo
PR Tax Status Report-FederalPR_FEDTAXSTATUS1NoYesYesNo
PR Tax Status Report-LocalPR_LCLTAXSTATUS1NoYesYesNo
PR Tax Status Report-StatePR_ST_TAXSTATUS1NoYesYesNo
PR Tax Status Rpt-ProvincialPROVTAXSTAT-CAN1NoYesYesNo
PR Tax Status-Local W/R By EmpEMPLCLTAXSTATWR1NoYesYesNo
PR Tax Status-Local Work/ResPR_LCLTAXSTATWR1NoYesYesNo
Print 941s941-S1NoYesYesYes
PTO Audit - DetailPTOAUDITDETAIL1NoNoNoNo
PTO Audit - SummaryPTOAUDITSUMMARY1NoNoNoNo
Public Liability Premiums DuePLPREMIUMS1NoNoNoNo
Public Liability RatesPLRATES1NoNoNoNo
Public Liability-UnidentifiedPL-UNIDENTIFIED1NoNoNoNo
Public Liability-Wage DetailsPLWAGES1NoYesNoNo
Qtr Tax Status Report-StateQTR_ST_TAXSTAT1NoYesYesNo
Quarterly Combined WH and UCQTRCOMBWHUC1NoYesNoNo
Quarterly Local Tax AuditQTRLCLTAXAUDIT2NoNoNoNo
Quarterly Local Tax DetailQTRLCLTAXDTL1NoNoYesYes
Quarterly Local Tax SummaryQTRLCLTAXSMY1NoNoYesYes
Quarterly SUT ReportUCCONTR1NoYesNoNo
Record of Employment Audit RptROEAUDIT2NoYesNoNo
Reimb Register-Date RangeREIMBREG-DR1NoNoYesNo
Reimbursement Exception ReportREIMBEXCEPTIONP1NoNoNoNo
Reimbursement Exception ReportREIMBEXCEPTION1NoNoNoNo
Reimbursement MasterREIMBURSEMENTS1NoNoNoNo
Schedule of Bond PurchasesBONDPURCHSCHD1NoNoNoNo
Shared Limit Deductions AuditCOMBINEDLIMDED1NoNoYesYes
Special Combined WH and UCQTRCOMBWHUC21NoYesNoNo
State Disability Insurance RptSDIRPT1NoYesNoNo
State UC Tax by Employee OUSTATEUCEMPOU1NoYesNoNo
State Unemployment Ins RptSUIRPT1NoYesNoNo
State Unemployment Tax RptSTATEUC1NoYesNoNo
State W/H By Check DateSTWHBYDATE1NoYesYesYes
State W/H By Check Date SmySTWHBYDATESMY1NoYesYesYes
T4 Audit ReportT4AUDIT1NoYesNoNo
Time Analysis By DepartmentTIMEANALREPD1NoNoNoNo
Time Analysis By EmployeeTIMEANALREP1NoNoNoNo
Time Card Audit SummaryTCAUDITSMY1NoNoNoNo
Totals from printed W2sW2PAPERTOTAL1NoYesNoNo
Totals From W2 Electronic FileW2FILETOTAL1NoYesNoNo
Union Contribution - AlternateUNCONTRBALT-CAN1YesYesNoNo
Union Contribution - AlternateUNIONCONTRIBALT1YesYesNoNo
Union Contribution By JobUNIONCONTRIBJOB1YesYesNoNo
Union Contribution By Job - CanadaUNCONTRBJOB-CAN1YesYesNoNo
Union Contribution By Job -Alt - CanadaUNCONTRBJ-A-CAN1YesYesNoNo
Union Contribution By Job -AltUNIONCONTRIBJ-A1YesYesNoNo
Union Contribution Report - CanadaUNCONTRB-CAN1YesYesNoNo
Union Contribution ReportUNIONCONTRIB1YesYesNoNo
Union Portability ReportUNIONPORT1NoYesYesYes
Union ReportUNIONRPT1NoYesNoNo
Union Report - CanadaUNIONRPT-CAN1NoYesNoNo
Union Report By JobUNIONRPTBYJOB1NoYesNoNo
Union Report By Job - CanadaUNIONRPTJOB-CAN1NoYesNoNo
VETS-100 ReportVETS1001NoNoNoNo
VETS-100A ReportVETS100A1NoNoNoNo
VETS-4212 ReportVETS42121NoNoNoNo
W2 Audit ReportW2AUDIT2NoYesNoNo
WA Family & Medical Leave Ins. ReportWA-FML-INS1NoYesYesYes
WA Ind. Ins. Premiums DueWAINDPREM1NoYesYesYes
WC Cross Reference by CostcodeWCXREFBYCC1NoNoNoNo
WC Cross Reference by WC CodeWCXREFBYWC1NoNoNoNo
WC/PL AccountsWCPLACCTS1NoNoNoNo
Workers Comp - Premiums DueWCPREMIUMS1YesYesNoNo
Workers Comp - UnidentifiedWC-UNIDENTIFIED1NoYesNoNo
Workers Comp - Wage DetailsWCWAGES1YesYesNoNo
Workers Comp - Wage Dtl SmyWCWAGESSMY1YesYesNoNo
Worker's Comp AuditWCAUDIT1YesYesNoNo
Workers Compensation RatesWCRATES1YesYesNoNo
Workers Comp-Wage Smy by WC CdWCWAGESSMY-WC1YesYesNoNo
Year To Date EarningsYTDEARNINGS1YesYesYesNo
Year To Date Earnings - CanadaYTDEARNINGS-CAN1YesYesYesNo
YTD Deduction RegisterYTDDEDREG1NoNoYesNo
YTD Reimbursement RegisterYTDREIMBREG1NoNoYesNo