Issue/Symptom/Question

How can I configure PENTA to be able to Journal Entry Depreciation from a third party system and use the existing Account #s assigned to Fixed Asset Classes?

Environment

PENTA for Windows

Fixed Asset Management > Setup > Classes > Fixed Asset Classes

Finance and Accounting > Setup > Accounts > Chart of Accounts

Resolution/Fix/Answer

Fixed Asset Classes need Accounts Assigned with Edit Rules.  Therefore, Accounts are needed in the Chart with the DEPR and DEPREX Edit Rules to link to the Fixed Asset Classes.  

If there is a desire to change the Accounts on existing Fixed Asset Classes to use the existing assigned Account #s for the Journal Entry:

1. Setup new "Dummy" Accounts that will be used to link to the Fixed Asset Class in the Chart of Accounts that have the Edit Rules (DEPR and DEPREX) 
   1. Two Accounts will be needed at a minimum (one for expense & one for accumulated depreciation)
   2. These Accounts will always have a zero balance as long as the depreciation program is not run in PENTA
2. Let Penta know the Accounts that were setup and what they should replace so the Fixed Asset Class can be updated
   1. Penta has to perform this step, if Assets have been assigned to the Fixed Asset Classes already
3. Once the above steps are complete, delete the Edit Rules from the Accounts that will have the Journal Entries made to them
   1. These Accounts need to have a zero balance to be able to delete the Edit Rules

If creating new Accounts to use for the Journal Entry, instead of using existing Accounts already assigned to the Fixed Asset Classes:

1. Create new Accounts without Edit Rules for DEPR and DEPREX

When creating the Journal Entry use the Non-edit rule Accounts.