Issue/Symptom/Question

Some employees request their net pay direct deposited into more than one personal bank account.

Applies To

• Penta for Windows
• Payroll Module
• Employee Payroll Information Window
• Master Deduction Window
• Voluntary Deduction Window
• Direct Deposit 

Resolution/Fix/Answer

1. Determine how the employees net pay will be split across the multiple bank accounts. This answer will determine how the direct deposit deduction is setup in step 2 below. The 'catch all' bank account should be assigned to the employee in the Employee Payroll Information window on the Direct Deposit tab (Payroll>Employees>Employee Payroll Information)
2. Create a new Master Deduction for Direct Deposit use. This deduction will handle the direct deposit of net pay to the employee's second bank account (Payroll>Setup>Deductions, Reimbursements, and Other Compensation>Master Deductions)
   (NOTE: For employees with 3 bank accounts, a second Master Deduction will be needed).
   1. Set the Accrual Acct # to be the accrued payroll account (this account will have a net zero impact)
   2. Enter 'Y' in the 'Available for Direct Deposit (Y/N)' field.
   3. Select the calculation base # that best allocates the net pay to the second bank account
      1. If the employee allocates $50 of net pay to their savings account, and the rest to their checking account, then you will want to setup a Master Deduction that has a calculation base of 1 - Amount Per Pay Period.
      2. If the employee allocates a percentage of net pay to their savings account, and the rest to their checking account, then you will want to select a % based calculation base.
      3. NOTE: The Master Deduction setup above can be used for multiple employees, the bank account information will be entered at the employee voluntary deduction level
3. Navigate to the Voluntary Deduction window, assign the master deduction to the employee. (Payroll>Employees>Voluntary Deductions)
   1. Enter the % or amount that will get direct deposited to the employees second bank account
   2. Enter a 'Y' in the 'Deposit directly into a bank account (Y/N)' field. In the Emp Bank Acct Maint popup window, enter the employees second bank account and routing #. If pre-note waiting period is to be used, enter 'N' for Needs to be sent, otherwise use 'A' for approved for live transmission.
4. Process payroll and validate the results.