Duplicate AP Invoices

Owned by Sherry Gnant (Deactivated)
04 08, 2019

Issue/Symptom/Question

Allow Duplicate Invoices = No, but some duplicate invoices are allowed

Environment

System Management/System Rules/System Configuration/AP tab: Allow Duplicate Invoice Entry (Y/N) = N

All Penta versions


Resolution/Fix/Answer

When the System Configuration screen has 'NO' for Allow Duplicate AP Invoices , Penta will issue an error message when the second/same invoice is entered for a vendor.  This will help prevent duplicate payments to a vendor for the same invoice. 

However, if the original invoice has been voided and the same invoice is being re-entered, Penta will issue a warning message that the invoice has already been used, but will allow this second entry because the voided invoice exists but is no longer valid.  

The same error/warning edits are used in the Accounts Payable Interface submissionÂ