Issue/Symptom/Question

AP Advice Notices (APADVICES) Report

Applies To

Penta for Windows

Reference Manaul

Resolution/Fix/Answer

Print and mail the PENTA generated AP advice notices to notify vendors of direct deposits. PENTA prints the advice notices on the same Form Id as the AP checks.

AP Direct Deposit Advice Copy Documents Archive and Retrieval – PENTA ECM

System Option 350 (Enable AP Document Upload) controls whether the APADVICES report is parsed and archived to PENTA ECM as individual direct deposit advice copy documents upon completion of AP Check Processing.

Contact your Account Manager to discuss enabling this option. Minimal installation and configuration of ECM components is required for all features of the archive and retrieval solution to be fully functional.

If this Option value is set to ‘Y’, the APADVICES report is parsed into individual documents of type “AP – Direct Deposit Advice” or “AP – Direct Deposit Advice - Employee Vendor”, depending on the vendor type for the vendor of each direct deposit advice. Where Vendor Type = ‘E’, direct deposit advice copy documents are saved as “AP – Direct Deposit Advice” documents. All checks for vendors that are not type ‘E’ are saved as “AP – Direct Deposit Advice - Employee Vendor” type documents.

PENTA ECM

Document Association

When the APADVICES report is parsed and archived to PENTA ECM, these documents enter a workflow in which related AP Invoice documents are automatically updated with the Direct Deposit # of the Advice on which those invoices are included.

Document Custom Query

The AP Check custom query can be used by AP Departments to quickly find direct deposit advice copy documents and related invoices.

File Cabinet Folders

AP Check copy documents are automatically saved to the Vendor Documents PENTA ECM file cabinet under the appropriate vendor or the Employee Documents file cabinet under the appropriate employee.