Issue/Symptom/Question

Where can I view a list of all Edit Rules and their configurations?

Applies To

Finance & Accounting > Setup > Accounts > Chart of Accounts

Resolution/Fix/Answer

Other than the drop down list of values in the Chart of Accounts setup screen, these Edit Rule codes aren't listed in total as such.

Available Edit Rules:

• AP          Accounts Payable                              Liability
• AR          Accounts Receivable                         Asset
• BUDGET Budget Account                     
• CASH     Cash Account                                    Asset
• COGS     Cost of Goods Sold                           Expense
• COS        Cost of Sales Account                       Expense
• DEPR      Asset Depreciation                            Asset (Contra)
• DEPREX  Depreciation Expense Account         Expense
• EQASST  Asset Account                                   Asset
• EQCOST  Asset Expense Account                    Expense
• EQDISP   Asset Disposition Gain/Loss             Revenue
• INVEN     Inventory Account                           Asset
• ORDER    Sales Order Revenue                       Revenue
• PROG      Progress Billings Account                Asset
• SALES      Sales Account                                  Revenue
• WIP         Work in Process Account                 Asset
• WRNTY   Warranty Account                            Expense

In broad terms, these rules link the GL accounts assigned the edit rules, to the Subledger detail information required for each type of account.  

The PfW menu structure is designed to help identify screens that are used to charge these edit rule accounts;  ie the Accounts Payable screens within this menu almost all require the subledger detail information to be entered on each screen as required fields, charging dollars to the AP Edit Rule GL Accounts..  

Most of the screens charging the edit rule accounts assign them automatically (based on default settings you identify elsewhere), and if you can override them, you can only do so with other accounts that have the same/similar edit rules. 

An example of this is the Invoice and Credit Memo entry screen, the credit side of the charges entered will always go to an AP account of some sort. 
The various tabs will allow you to determine the debit side of the entry, but not the AP side (other than another account that has an AP edit rule  of course).

Note:  There are other types of accounts that are identified for specific purposes that are not assigned Edit Rules, but are defined elsewhere to be restricted for only the purpose indicated;  

• Retained Earnings
• Cost in Excess of Billings
• Billings in Excess of Cost
• Net Income

Related screens/modules that are used to define default edit rule accounts for each type of entry are:

• Organization Unit:  AP and AR, and InterCompany accounts
• Payroll:  Accrual and Expense Accounts, and Standard Charging expense and contra accounts
• Job Type/Cost Types:  Job related Sales,Cost of Sales and Warranty accounts
• Asset Classes:  Asset and Depreciation accounts, Defined Asset Cost (Expense), Income and Rental accounts
• Inventory Warehouse:  Revenue accrual, PO Receipts accrual, Tax accrual, Adjustments, COGS