Issue/Symptom/Question

How do I deselect an AP Invoice in the Select Items for Payment window when the Status is 'S' so I can pay it later?

Environment

Penta for Windows/PENTA

Windows Used in Article:

Accounts Payable>Invoices>Invoice & Credit Memo Entry

Accounts Payable>Check Processing>Automated Check Processing>Select Items for Payment

Resolution/Fix/Answer

• If you want to pre-select an invoice for payment during the invoice entry process, the user would change the Pay Status of the invoice to 'S' on the Document tab - see below

• Once that invoice was distributed, the invoice would be considered already selected for payment the next time the Check Form associated with the invoice was included as part of a check run
• If you navigated to the Select Items for Payment window you could see the invoice and the Status Code of 'S'

• If for some reason you did not want to include that invoice in the next check run for that Check Form you would need to remove the Action code from the invoice before starting the AP Check process
• With the Action Code highlighted, like the 'G' below, back-space to clear out the 'G' and tab to get to a new field and navigate to a new row to make the update

• With the Action Code blank, PENTA will not include this invoice in the next check run - you will need to re-select the invoice to pay it in the future