1

Fixed Asset Id

Req

C 10

Must be a valid Fixed Asset Id with a usage charge rate (unless you entered an override rate or amount).

2

Distribution Date

Req

C 8

Date must fall in a valid accounting period for both the fixed asset’s OU and the OU to which the equipment timecard posts.

The user processing the interface file must have authorization to post entries to restricted or closed accounting periods if this date falls within a restricted or closed accounting period for the fixed asset’s OU or the charged OU Id.

3

Job Id

Opt

C 10

If you include a Job Id, the following are true:

• Cost Type and Costcode are required.

• The OU Id defaults from the job and you cannot override it.

• The account defaults from the Job Type and Cost Type combination and you cannot override it.

• You cannot include an entry to either the Charge to Fixed Asset or the Asset Expense Category.

4

Cost Type Code

Opt

C 4

This must have a value if a Job Id exists; otherwise, this field must be null.

Must be valid for the Job Type associated with the Job Id.

Costcode

Opt

C 15

This must have a value if a Job Id exists; otherwise, this field must be null.

Must be valid for the Job Id and Cost Type Code combination.

6

OU Id

Opt

X

Enter a value only if the Job Id and Charge To Asset Id are null; otherwise, this field must be null (defaults from the other charge destination).

7

Account Number

Opt

I 6

Enter a value only if the Job Id and Charge To Asset Id are null; otherwise, this field must be null (defaults from the other charge destination). If included, must be a valid non-edit rule account number for the OU Id.

8

Charge To Fixed Asset Id

Opt

C 10

Enter a value only if the Job Id and OU Id are null. If you enter a value:

• The Fixed Asset Id must be valid.

• The Asset Expense Category is required.

• The Job Id, Cost Type, Costcode, OU Id, and Account Number all must be null.

• The OU Id defaults as the OU assigned to the asset.

9

Asset Expense Category

Opt

I 3

You must entry a value if the Charge To Asset Id value is not null; otherwise, this field must be null.

If included, enter a valid expense category for the Charge To Asset’s class. The account defaults from the account associated with this category at the asset class level.

10

Units Worked

Req

F 12.3

Units worked for the Distribution Date.

11

Unit of Measure

Req

C 5

Must be a valid unit of measure with a charge rate for this fixed asset.

12

Charge Code

Req

C! 1

Possible values are:

• Y – Billable

• N – Not billable

13

Override Unit Charge Rate

Opt

F 15.4

If included, PENTA uses this rate to calculate the charge amount. Otherwise, PENTA uses the charge rate defined for the asset/UM combination in the Asset Information window.

14

Override Amount

Opt

F 15.2

If included, this is the override charge amount. This value overrides the system-generated charge calculation (Units x Unit Charge Rate).

15

Work Status Code

Req

C! 1

Possible values are:

• D – Down

• S – Standby

• W – Work

16

Change Order Id

Opt

X

A value in this field indicates that this charge relates to a specific change order. Include only if the Job Id is not null.

Values must be valid for the Job.

17

Contract Line Item Number

Opt

I 6

A value in this field indicates that this charge relates to a specific contract line item. Include only if the Job Id is not null.

Values must be valid for the line item Job.

LONG_DESCR

C 2000

Note or comment about an equipment timecard record, such as reasons for an override rate, or override cost distribution on the timecard.