System Options Related to Accounts Payable (AP) Holds

Owned by Claire Aleman
07 19, 2023

Issue/Symptom/Question

What system options are related to AP Holds?

Applies To

Penta for Windows

Accounts Payable Automatic or Manual Holds

System Options

Resolution/Fix/Answer

AP Hold related system options are:

  • Option 37 - Allow Hold Status in AP Select:

    • Option 37 determines whether or not a Status of H (Hold) can be entered in the Act (Action Code) field on the AP Select Items For Payment Screen and whether or not items with a Status of H are included in query results.

      • If Option 37 is set to Y (which is the default), then a Status of H (Hold) can be entered in the Act (Action Code) field on the AP Select Items For Payment Screen and items with a Status of H are included in query results.

      • If Option 37 is set to N, then a Status of H (Hold) cannot be entered in the Act (Action Code) field on the AP Select Items For Payment Screen and items with a Status of H are not included in query results.

  • Option 87 - Use AP Auto Hold System:

    • Place and remove accounts payable holds using the automated hold system

    • Valid Values: N - Use only manual holds, no automated holds. Y - Use both manual holds and automated holds (Default Value N)

  • Option 88 - Retention Hold Percentage:

    • Place accounts payable holds on invoices for subcontracts when the amount of retention paid-to-date exceeds the total amount of retention by this percentage.

    • Valid Values: .90 or Any (Default Value .90).

  • Option 124 - Auto Holds-Require Pay Req #:
    • When using automatic holds with a rule number 10 defined and a pay request number is entered on page (tab) 2, the pay request number field may be required on pages (tabs) 3, 4 and 5. The fields may be required on an individual basis using this option.
    • Selection Values are:
      • 000 - Pay Req # is NOT required on pages (tabs) 3, 4, 5.
      • 004 - Pay Req # required on page (tab) 3 if option 87 = Y.
      • 008 - Pay Req # required on page (tab) 4 if option 87 = Y.
      • 016 - Pay Req # required on page (tab) 5 if option 87 = Y.
      • 12 - Pay Req # required on pages (tabs) 3, 4 if option 87 = Y.
      • 20 - Pay Req # required on pages (tabs) 3, 5 if option 87 = Y.
      • 24 - Pay Req # required on pages (tabs) 4, 5 if options 87 = Y.
      • 28 - Pay Req # required on pages (tabs) 3, 4, 5 if option 87 = Y.
  • Option 144 - Place AP Invoice on Hold When Invoice:
    • Automatically place AP Invoices on owner payment hold when the AR invoice is generated. Automatically remove AP invoice owner payment holds when distributing cash receipts which complete the AR invoice.
    • Selection Values are: 
      • N - Don't auto place AP Own pay Hld when AR Inv Open
      • Y - Auto place AP Own Pay Hld when AR Inv is Open
  • Option 178 - Pay When Paid AP Hold Marked Invoice:
    • This option determines which AP invoices will be considered for automatically placed Pay When Paid holds during automated invoicing. By default the AP invoices will not be on hold until automated invoicing at which time the AP distributions which  are invoiced will automatically be placed on hold regardless of the pay request number on the AP invoice. If the option is changed to Y, only AP invoices with a pay request number of PWP will be considered for placing of automated holds. n addition the AP invoice will be placed on hold immediately after entry into the system.
    • Selection Values are:
      • N - Auto-place Pay When Paid holds on all invoices.
      • Y - Auto-place Pay When Paid holds when pay rqst# = PWP.