1

Insurance Expiration Warning

Numeric

Y

AP

N

A warning will be issued if the subcontractor insurance expires before the number of days entered in the numeric value field.

1 - Do not give an expiration warning.

31 - Give an expiration warning if insurance expires within 31 days (default value) or

Any number to designate how many days before expiration the warning should appear

N/A

2

Auto-Assign Customer Id

Alphabetic

N

AR

Y

Automatic assignment of customer id on Customers window

1 - PENTA assigns a Customer Id, sequentially. The numbers can begin with any number the client chooses, programming can set the starting point.

2 - Auto-assign customer id using first letter of name. PENTA assigns a Customer id using the first letter of the Customer Name as the first character of the Customer Number, followed by the next available number. Numbers begin with one. This value is only valid for clients that have an alpha customer number.

N - No automatic Customer Id, user enters unique id with each new customer. (N is the default value.)

N

3

Auto-Assign Job Id

Alphabetic

N

JC

Y

Automatic assignment of job id on Job Information window

1 - same as value Y

2 - Client 8950 specific

N - No automatic job id, user enters unique id with each new job. (default value)

Y - PENTA assigns a job id, sequentially. The numbers can begin with any number the client chooses. A programmer can set the starting point.

N

4

Auto-Assign Vendor Id

Alphabetic

N

AP

Y

Automatic assignment of vendor id on the Vendor Information

1 - PENTA assigns a vendor id, sequentially. The numbers can begin with any number the client chooses, programming can set the starting point.

2 - Auto-assign vendor id using the first letter of the name. PENTA assigns a vendor id using the first letter of the vendor name as the first character of the vendor number, followed by the next available number. Numbers begin with one. This value is only valid for clients that have an alpha vendor number.

N - No automatic vendor id, user enters unique id with each vendor. (default value)

N

5

Costcode Mask Matching

Alphabetic

N

SY

Y

Indicates if the client matches costcode masks to the leftmost or the rightmost segments of the costcode.

L - Client matches cc mask to leftmost segments of cc. (Example: Mask 411%)

R - Client matches cc mask to rightmost segments of cc. (Example: Mask %411) (default value)

R

6

Default Costcode Validation

Alphabetic

N

JC

N

Indicates the value that will default in the 'Costcode Validation Code' field on the Job Information window; however, you can override the default.

N - Any costcode can be used, costcode will not be validated. (default value)

Y - Costcode must be valid.

M - Costcodes are validated against existing costcode masks.

E - Costcode must exist as a standard costcode, or must be a validated costcode.

N

10

Significant Mask Positions

Numeric

N

SY

Y

Designate how many significant (non-wildcard) positions the user will be required to enter whenever they enter a mask in the high or low costcode ranges that use a % wildcard.

-1 - Disable this edit check

0 - Only enter wildcard chars in high/low cc masks. Client can only enter the wildcard (no characters/digits) in high and low costcode masks.

1 - Must enter 1 char/digit when enter mask cc mgs

2 - Must enter 1 chars/digits when enter mask cc mgs

3 - Must enter 1 chars/digits when enter mask cc mgs. Client must enter three characters/digits whenever they enter a mask in the high and low costcode ranges. (default value)

4 - Must enter 1 chars/digits when enter mask cc mgs

5 - Must enter 1 chars/digits when enter mask cc mgs

6 - Must enter 1 chars/digits when enter mask cc mgs

7 - Must enter 1 chars/digits when enter mask cc mgs

8 - Must enter 1 chars/digits when enter mask cc mgs

9 - Must enter 1 chars/digits when enter mask cc mgs

3

11

Non-Tax Fringes Via TC Distribution

Boolean

N

PR

Y

Create accounting entries for non-taxable fringe benefits as part of labor distribution.

N - Do not create accounting entries for non-taxable fringe benefits via TC Distribution as part of labor distribution. (default value)

Y - Create accounting entries for non-tax fringe benefits during TC Distribution as part of labor distribution.

N

12

Put Invoice Line Item On Hold

Boolean

N

IN

Y

Put invoice line items on a PENTA releasable hold if there is no matching pricing schedule.

N - Line items not automatically placed on hold if no matching pricing schedule. (default value)

Y - Line items automatically placed on PENTA releasable hold (Invoice Status = G) if no matching pricing schedule.

N

13

Rule-Calc Earned For Fix Price

Numeric

Y

AC

Y

Rule for calculating "Earned" for fixed price (lump sum) contracts.

1 – Earned is based on the entered Project Contract and Projected Cost.

2 – Earned is based on entered Contract and Estimated Cost.

3 – Earned is based on entered Percent Complete.

4 – Earned = Billed

5 – Use Job Analysis Earned Amount

6 – Earned = (Actual Cost ÷ Projected Cost) * Contract

7 – Job to Date Cost * (1+Markup%)

8 - Earned Based on Labor % Complete

N/A

14

Entries To Std Chrg Cntr/Exp

Alphabetic

N

PR

Y

Make entries to standard charge contra and expense accounts even if standard charge rates are not used. (The standard charge contra and expense accounts are set up at the legal entity our in payroll setup and can optionally be set up for payroll class)>

1 – When standard charge contra and expense accounts are set up for a payroll class, make standard charge entries regardless of whether standard charge rates are used.

2 – When standard charge contra and expense accounts are set up for a payroll class, make standard charge entries of whether standard charge rates are used. (Limitations: Credit OU contra account - Debit OU Id).

3 – Only make standard charge entries when standard charge rates are set up. (Limitations: Credit OU contra account = Debit OU Id).

N – Only make standard charge entries when standard charge rates are set up. (default value)

N

15

Override Of Batch Date (AP/AR)

Boolean

Y

SY

Y

Allow override of batch date on the Document tab of the AP/AR entry windows.

N – Do not allow override of batch date on AP/AR entry windows. (JBEC)

Y – Allow override of batch date on AP/AR entry windows. (default value)

Y

16

Exit Batch Not In Balance (AP/AR)

Boolean

Y

SY

Y

Allow user to exit batch when not in balance (AP/AR entry windows). Note: This System Option does not work for the Manual Billing window.

N – Do not allow user to exit if batch is out of balance.

Y – Allow user to exit out of balance batch (except Manual Billing). (default value)

Y

17

Auto-Assign Employee Id

Alphabetic

N

PR

Y

Automatic assignment of employee id on the Employee Information window.

1 - Automatically assign an employee id. Numbers are retrieved from the sequence table.

N - No automatic assignment of employee id, user enters unique id with each new employee. (default value)

N

18

Customer-Vendor Assignment

Alphabetic

N

PR

Y

Allow a user to set up an employee as a customer and a vendor from the Employee Information window.

1 - System will automatically set up a customer and a vendor for an employee (using the same number as their employee number) when you open the Setup Vendor/Customer pop-up window of the Employee Payroll Information window’s Miscellaneous tab.

N - Do not allow user to set employee up as a customer or vendor. (default value)

N

19

System User Defined Field Edits

Alphabetic

N

SY

Y

Perform special user-defined field edits on System Configuration window.

1 - Edit Num_5 on System Configuration window for a contingency percentage (0 - 100). Time Entry Accounts. Vacation/TIL Parameter (MONE SYS007)

2 - Edit Num_5 on System Configuration window for a contingency percentage (0 - 100) (JCS008)

N - Do not perform special edits. (default value)

N

20

Default Current Date - AP/AR Entry

Boolean

Y

SY

Y

Default to current date on the Cash Receipt Entry window.

N - Do not default to current date.

Y - Default to current date. (default value)

Y

21

AP/AR Entry - Date Required: Batch Total tab

Boolean

Y

SY

Y

Require the entry of a date on the Batch Total tab of the AP/AR Entry windows

N - Date on the Batch Total tab of AP/AR Entry windows is not required. (default value)

Y - Date on the Batch Total tab of AP/AR Entry windows is required.

N

22

Description Item Number

Alphabetic

N

AP

Y

On the Purchase Order Distribution tab of the Manual Payment and AP Invoice Entry windows, display the field description for PO_Item_Num as 'Item #' or as 'Tag #'.

1 - Display the description as 'Item #'. (default value)

2 - Display the description as 'Tag #'

1

23

Employee User Defined Field

Alphabetic

N

PR

Y

Provide special edit rules for Alpha_1 and Alpha_2 fields on the Employee Information window. Alpha_1 field must be a valid user id. Alpha_2 field must be a valid overtime/TIL eligibility code.

1 - Perform special edit on Alpha_1 and Alpha_2 on Employee Information window (MONE).

N - No special edit rule for Alpha_1 and Alpha_2 on Employee Information window. (default value)

N

24

Allow Additional Accounts

Alphabetic

N

AC

Y

On the Account tab of Journal Entry window, allow not only those accounts with a CASH edit rule, but also accounts with no edit rule or with a time entry (TCLIAB or TCEXP) edit rule.

1 - Allow entry of accounts with CASH, TCLIAB, TCEXP, or no edit rule. (MONE)

N - Allow only entry of accounts with a CASH edit rule. (default value)

N

25

Mark Non Bill Cost As No Recov

Boolean

N

AC

Y

If this System Option is set to Y, users can access the 'Recoverable Y/N?' field in the General Journal Entry, Job Cost initial Load and Cost Recognition Initial Load Windows. When the 'Recoverable Y/N?' indicator is set to N in one of these windows, the cost record in the job cost subledger (jc_jch_base) table is marked as non-recoverable (jc_type_cd = N). If an item is marked as non-recoverable in one of these windows, it will be marked as non-billable by the automated billing and revenue recognition processes. Entries are also made in the job cost subledger for cost plus and time & material contract line items to transfer the cost from recoverable (jc_type_cd is R or null) to non-recoverable when a cost item is priced as non-billable by the automated billing or revenue recognition processes. Manually marking a cost item as non-billable through the Adjust Invoice Amounts Window also makes entries in the job cost subledger to move cost from recoverable (jc_type_cd is R or null) to non-recoverable. If this System Option is set to N, entries are not made in the job cost subledger to distinguish between recoverable and non-recoverable costs.

N/A

26

Job User Defined Field Edit

Alphabetic

Y

JC

Y

Edit user-defined field on Job Information window

1 - Edit Num_5 on for a contingency percentage (0 - 100) (MONE JCS008)

N - Do not perform edit (default value)

N

27

Print Remit To Address On Invoice

Boolean

Y

IN

Y

Print a remit to address in invoices.

N - Do not print a remit to address on invoices. (default value)

Y - Print a remit to address on invoices.

N

28

Invoice/Subtotal Amounts Underscores

Boolean

Y

IN

Y

Underscore total invoice amounts and print underscores before subtotals and invoice totals on PENTA-generated invoices.

N - Do not print the underscores. (default value)

Y - Print the underscores.

N

29

Print Invoice Cycle Description on Invoice

Boolean

Y

IN

Y

Print Invoice Cycle description on invoices PENTA generates.