Issue/Symptom/Question

Manual or Automated holds can be set up. Describe the Penta Accounts Payable (AP) Valid Hold Rules. 

Applies To

Penta for Windows

Accounts Payable > Valid Hold Rules

Accounts Payable > AP Hold Rule Descriptions

Hold Rule #

Resolution/Fix/Answer

These reasons are used when setting up an AP hold. 

1. Hold And Release is Manual:
   1. Holds are placed during the AP invoice entry.
2. Subcontract Status is Pending:
   1. Automatically hold AP invoices related to this Subcontract until the status is not 'P' - Pending. When the status is changed on the Subcontract (SC) master screen, the hold is automatically removed.
3. PO Status is Pending:
   1. Automatically hold AP invoices related to purchase orders (PO) until the status is not 'P' - Pending. When the status is changed on the PO master screen, the hold is automatically removed.
4. SC Bond Status Incomplete:
   1. Automatically hold AP invoices related to this Subcontract until the status is not blank. When the status is changed on the SC master screen, the hold is automatically removed.
5. SC Committed Cost Exceeded:

   1. Automatically hold AP invoices related to this SC when the amount invoiced (booked plus pending) exceeds the committed amount. 

   2. Automatically remove the hold when the committed amount is changed on the SC Master screen to equal or greater value than the amount invoiced, or when a credit is entered via the AP Invoice and Credit Memo Entry
      window to reduce the invoiced amount for the Subcontract.

6. PO Committed Cost Exceeded:

   1. Automatically hold AP invoices related to this PO when the amount invoiced (booked plus pending) exceeds the committed amount.

   2. Automatically remove the hold when the committed amount is changed on the PO Master screen to equal or greater value than the amount invoiced, or when a credit is entered via the AP Invoice and Credit Memo Entry window to reduce the invoiced amount for the Purchase Order.

7. Lien Waiver Not Received:

   1. When the total retention amount paid (or selected) to date exceeds a percentage of the original retention amount, automatically hold AP Invoices related to this SC until the waiver has been received ("Y"). The threshold percentage is defined through System Option 88.

   2. A waiver is identified as "received" by checking the "Lien Waiver Received" checkbox on the Status/Other tab of the Subcontract Information screen.

8. Active SC Insurance Required:
   1. Automatically hold AP Invoices related to a SC because an insurance policy for a job-required insurance type is not in effect. When the policy expiration date is changed on the SC screen to a date greater than or equal to the current date the insurance hold is removed from all AP Invoices associated with that Subcontract. Note: if more than one Insurance Type exists for a Subcontract where policy expiration dates are missing or expired, the Subcontract related AP Invoices will remain
      on Active Insurance Hold until all Insurance Types are brought into compliance.
9. Audit Distributed Invoices:
   1. Hold all AP Invoices after distribution for review and release.
10. Release After Owner Payment
    1. Automatically hold all AP invoices with a pay request number.
11. Vendor Status Requires Hold:
    1. Automatically hold all AP invoice when the Vendor Status is 'H' - Hold. Automatically release when the status changed from 'H' - Hold. 
12. PO Requires Tax Permit #:
    1. Automatically hold AP Invoices related to this PO until the Tax Permit # is not blank. When the tax permit # is entered on the PO Master screen, the hold is automatically removed.
13. Received Quantity Exceeded:
    1. Automatically hold AP Invoices related to this PO line if the invoiced units exceeds the quantity received through the PO Receipts screen.
14. PO Tolerance Exceeded:
    1. Automatically hold AP Invoices related to this PO line if the unit price or total units do not fall within the tolerance ranges entered for the line in the PO Master screen.
15. AP Hold on Logging Invoices
    1. Automatically place payment hold on Logging AP Invoices.
16. Arm's Length Intercompany
    1. Automatically hold invoices created for arm's length intercompany.