Issue/Symptom/Question

Steps to setup per diems (subsistence)

Applies To

Navigate to the Master Reimbursements window - Setup a Subsistence Amount Per Day (Calculation Base # 9) Reimbursement
Enter the amount if the rate does not change or vary by Job, Employee, or Pay Class/Pay Rate
Clicking on the Subsistence Distribution button will allow you to define the reimbursement's default cost distribution - Cost Type and Costcode
Once the reimbursements has been setup, Navigate to the Job Information window and query a Job that has a per diem.
Click on the Other tab
Click on the Subsistence Rates button - This button allows for you to define the rules for "per day" subsistence rate calculations by: Payroll Classification/Pay Rate # or individual Employee Id and Subsistence Rates at the reimbursement level (in the Master Reimbursements window)
Select which rule you would like to define by Payroll Class/Pay Rate # or individual Employee

Now that per diems have been set up a User can enter time for the Employee(s) for the Job in the Time Entry window
In the Time/Equipment/Production Units Entry window for the Employee(s) who has time charged to the Job that has Subsistence setup and should receive Per Diem
1. Click on either the Reimbursement tab to make the entry, or
2. Emp. Reimburse button to enter the Reimbursement Number and Subsistence Days, or
3. If in Grid View, enter subsistence day(s) in the column on the same row as the hours distribution

PENTA will calculate the per diem/subsistence rate based on the rate that has been setup at the Job and/or Master Reimbursement
The cost type and costcode for per diem/subsistence can be overridden in this window
Distribute the timecard and complete the standard payroll check processing for the Employee(s)