Enter One Time Reimbursements

Overview:

There are two methods of setting up/manually entering employee reimbursements:

• Voluntary/Recurring Reimbursements
  • Voluntary Reimbursements are set up before payroll is processed and automatically calculate/add to the employees check. From a payroll process standpoint, nothing needs to be entered/updated in order for these Reimbursements to calculate once they have been set up
• One Time Reimbursements
  • One Time Reimbursements are Reimbursements that can be entered for a specific pay period/check. One Time Reimbursements will only calculate/add to the employees check when manually keyed into a time entry batch for the period

In the event a single employee, has the same Reimbursement # set up as a Voluntary Reimbursement and a One Time Reimbursement was keyed, system Option #91 will dictate whether the One Time Reimbursement will add to the Voluntary Reimbursement, or if the One Time Reimbursement will replace the Voluntary Reimbursement. The default setting of Option #91 is set to override the Voluntary Reimbursement amount. 

The video below walks through entering a One Time Reimbursement for an upcoming payroll process

Benefits:

• Ability to Reimbursement amounts from an employee check NOT on a recurring basis
• Quickly enter an override Reimbursement amount to take place of any recurring Reimbursement calculations for exception scenarios

Roles:

• Payroll Clerk

Additional Content

• Option 191 = Y: One Time Reimbursements/Reimbursements replace voluntary/recurring amounts

Location:

• Payroll > Time Entry > Time/Equipment/Production Units Entry

Video: