Inactivate Employee/User

Overview:

The last step in the employee termination process is inactivating the employee and user to ensure they no longer get paid, and no longer can access the system. There are a few things to consider before completing this step:

1. Does the Employee have a PENTA User Id?
2. Is the employee currently linked to a PENTA User Id?

If an employee does not have a PENTA user, then inactivating the employee is sufficient to complete this step.

If on the other hand the employee does have a PENTA User Id, it is very important to inactivate both the employee and the user.

If the employee record in PENTA is linked to a User Id, then this will be a one step process. Inactivating the employee, will automatically inactivate the user. If a user Id is not mapped to the employee, then the employee and user will need to be inactivated separately.

Benefits:

• Prevent accidental future payment
• Ensure the terminated employee no longer has access to PENTA
• One step process assuming the employee is correctly linked to the employee Id

Roles:

• Human Resources Manager
• Payroll Manager
• IT Manager

Additional Content

• N/A

Location:

• Payroll > Employees > Employee Payroll Information
• System Management > Security > Define Users

Video: