Centralized Timecard Distribution

Overview:

After all timecards have been imported, reviewed/adjusted, and validated, the next step is to distribute the timecard batches. The labor distribution process should be a daily process to ensure costs are hitting jobs/work orders on a timely basis for project management review and ensure a quick billing turn around. 

During this process, PENTA calculates and posts accounting transactions for the following and makes the timecards available for Payroll Check processing:

• Labor Charges (Hours at Rate) and Other Pay Entries

• Overhead Distribution Rules

• Equipment charges entered in the Time/Equipment/ Production Units Entry window

• Non-Taxable Fringes

Benefits:

• Makes hours available for payroll check process
• Posts costs to Jobs and Work Orders
• Hours become available for billing
• Calculates and posts labor hours, overhead distribution rules,  equipment charges, and non-taxable fringes

Roles:

• Payroll Clerk
• Payroll Supervisor

Additional Content

• Based on the timecard’s distribution date, PENTA associates the pay period with the timecard, which in turn determines its default check date.
  • System Option 161 (Require Timecard Distribution Date at Distribution) controls whether the user assigns the distribution date of the batch, or if the distribution date is automatically set to the work date
    •  Default: Distribution Date = Work Date
• The timecard distribution process verifies you have authorization for the accounting periods associated with the timecard distribution dates. PENTA issues an error if you try posting timecards into an unauthorized accounting period.

Location:

• Payroll > Centralized Payroll Check Processing > Centralized Timecard Distribution

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