Issue/Symptom/Question

At what level of detail does PENTA post transactions into payroll accrual accounts that have been defined as AP Edit Rule accounts? Are these entries posted at an employee level?

Specifically for company paid union fringe benefits and employee deductions:

Company paid union fringe benefits:

Employee voluntary deductions:

Applies To

PENTA for Windows → Payroll → Payroll Check Processing → Distribute Timecards

PENTA for Windows → Payroll → Payroll Check Processing → Gross to Net Processing

PENTA for Windows → Payroll → Centralized Payroll Check Processing → Centralized Timecard Distribution

PENTA for Windows → Payroll → Centralized Payroll Check Processing → Centralized Gross to Net Processing

Resolution/Fix/Answer

• During each Timecard (labor) Distribution Process that is run:
• Company paid union fringe benefits
• If timecards are entered by day of the week:
• One AP entry by day by vendor – PENTA summarizes all company paid fringes linked to the same vendor number into one AP entry for the day
• If timecards are entered in summary by week ending date:
  • One AP entry as of the week ending date by vendor – PENTA summarizes all company paid fringes linked to the same vendor number into one AP entry for the week
• • Note - if using the Timecard Distribution By Pay Group option:
    • One AP entry by vendor as of the Posting Date entered via this process  – PENTA summarizes all company paid fringes linked to the same vendor number into one AP entry for the posting date
• During each Gross to Net Process that is run:
• Employee voluntary deductions
• One AP entry per deduction number / vendor rolling up employees for a single deduction
• Exception: if case specific information is entered for an employee via the AP Checks Comments window for printing on the remittance stub – PENTA creates separate AP entries for these employees
• Union based employee deductions – example: employee dues
• One AP entry per vendor for the week ending date rolling up across all employees in the payroll class