Issue/Symptom/Question

We have an employee that has wages accrued for local tax type code KC. Please help us remove the below amounts in their entirety.  

Applies To

Payroll> Exception Checks> Manual Checks

Resolution/Fix/Answer

This process can be done manually, it simply involves three separate manual check adjustments.

Run 1st manual check adjustment: Remove the local withholding and Taxable/Non Taxable Earnings

Document Tab:

• Check # should be 0
• Employee Id, should be the employee which you are trying to affect wages
• Check Date will be the posting date
• Net pay should be 15 (i.e. the withholding amount)
• Process Reciprocity Rules, and Process Linked Jurisdictions should be set to "Y"

Distribution Tab:

• Work Date s/b the same as the Check date
• OU Id s/b the employee's OU
• Account is not relevant for this entry 
• Hours and Gross pay should = 0
• Default Employee Info Pop-up
  • Define the local code KC in home and work locals

Taxes Withholding Tab - Local Box

• Define the Locality KC in the local box
• Enter -15 in the Local Tax Withheld
• Enter -1500 in the Local Taxable Earnings Field

Distribute this manual check before proceeding with the next adjustment

Run 2nd manual check adjustment: Remove the gross pay from local code KC

Document Tab:

• Check # should be 0
• Employee Id, should be the employee which you are trying to affect wages
• Check Date is the posting date
• Net pay should be -1500
• Process Reciprocity Rules, and Process Linked Jurisdictions should be set to "Y"

Distribution Tab:

• Work Date s/b the same as the Check date
• OU Id s/b the employee's OU
• Account will act as a wash account and therefore is not relevant (as long as the same account is used for every adjustment). Choose whatever account you are comfortable with these wash entries being posted to.
• Hours and Gross pay should = -1500
• Default Employee Info Pop-up
  • Local Code KC should be defined for Home and Work

Distribute the manual check

Run the 3rd mannual check: Add back the gross wages without Local Code KC

Document Tab:

• Check # should be 0
• Employee Id, should be the employee which you are trying to affect wages
• Check Date is the posting date
• Net pay should be 1500
• Process Reciprocity Rules, and Process Linked Jurisdictions should be set to "Y"

Distribution Tab:

• Work Date s/b the same as the Check date
• OU Id s/b the employee's OU
• Account will act as a wash account and therefore is not relevant (as long as the same account is used for every adjustment). Choose whatever account you are comfortable with these wash entries being posted to.
• Hours and Gross pay should = 1500
• Default Employee Info Pop-up
  • Local Code KC should be not be defined for any fields

Distribute the final check and check the earnings history

Note: This adjustment can be used for other Local Tax Type Codes - KC is just the example.