Pay Groups

Overview:

The Pay Groups window allows you to specify when you pay your employees and where you print their checks. If you pay different workers at different times and from different offices (for example, you print checks for field employees every week at your job sites and print checks for office employees biweekly at your home office), you would set up a different Pay Group for each job site and another one for your office workers. You can then make entries in your employee’s master records, assigning them to a Pay Group.

Each Pay Group has its own number of pay periods in the payroll year, its own payroll period ending dates, and its own payroll check dates. When you set up a Pay Group, you can have PENTA automatically calculate the payroll period ending dates and check dates or you can manually enter each date. The period ending date is the last day of labor covered by the paycheck. A system parameter controls whether the accounting entries it generates with each payroll are dates as of the period end date or check date. The check date is the date that appears on the printed checks. This date controls when the system recognizes earnings for payroll and tax reporting purposes. The check date can be different from the period ending date.

The video walks through the process of creating a new pay group in PENTA

Benefits:

• Establishes pay frequencies
• Groups employee checks into multiple groups to streamline check distribution
• Defines pay periods and check dates for each payroll year
• Can be used as a reporting data element on the PENTA workbench

Roles:

• Payroll Manager

Additional Content

• Create a new calendar year in Pay Groups window

Location:

• Payroll > Setup > Pay Groups, Payroll Classes, and Workers Compensation > Pay Groups

Video: