Issue/Symptom/Question

Process to assign local taxing authorities to employees.

Applies To

Penta for Windows

Payroll > Employees > Employee Payroll Information

Payroll > Setup > Deductions, Reimbursements and Other Compensations > Master Deductions

Payroll > Setup > Deductions, Reimbursements and Other Compensations > Master Reimbursements

Payroll > Setup > Deductions, Reimbursements and Other Compensations > Other Compensation Information

Payroll > Setup > Pay Groups, Payroll Classes and Workers Compensation > Payroll Classes

Project Management > Jobs > Job Information

Service Management > Work Order Information > Work Orders

Resolution/Fix/Answer

Assign Local Taxing Authorities to employees:

Identify an Employee you want to assign a Local Taxing Authority to. You can either query an existing record or create a new one. Enter values in the following Master tab fields:

• Resident Lcl Tax Auth

• (Optional) Work Loc Lcl Tax Auth

  • Note: Entering a value in the Work Loc Lcl Tax Auth field affects the tax jurisdiction selection hierarchy PENTA applies during payroll processing. The hierarchy is:

1.  

   1. Timecard override

   2. Employee Work location Local Tax Authority

   3. Job or Work Order Local Taxing Authority

   4. Employee Resident location Local Tax Authority

(Optional) Enter values in the following Local W/H tab fields:

• Local Code

• Withholding Status

• Number of Dependents

• Subject to Local W/H

• Fixed Withholding Amount or Override Annual Amount (displays for PA Local Taxing Authorities only)

• Fixed Withholding Pct

• Add’l Withholding Amount or Fixed per Period Amount (displays for PA Local Taxing Authorities only)

Repeat the above steps for each employee affected. Close the window to commit your changes.

Assign Local Taxing Authorities to deductions:

If any of your Local Taxing Authorities have taxation rules different from the default taxation set up for your deductions in the Master Deductions window, enter taxation overrides for those Local Taxing Authorities. Otherwise, proceed to the next setup step.

Identify a deduction you want to assign Local Taxing Authorities to. You can either query an existing record or create a new one:

If the Local Taxing Authority’s tax calculation differs from the Deduction's default tax calculation (noted in the “As a default, add (B)efore or (A)fter taxes are calculated (B/A)?” field), enter the following values:

• Local Code

• Before/After Code

Repeat the above steps for each deduction requiring taxation exceptions. Close the window to commit your changes.

Assign Local Taxing Authorities to reimbursements:

If any of your Local Taxing Authorities have taxation rules different from the default taxation set up for your reimbursements in the Master Reimbursements window, enter taxation overrides for those Local Taxing Authorities. Otherwise, proceed to the next setup step.

Identify a reimbursement you want to assign Local Taxing Authorities to. You can either query an existing record or create a new one:

If the Local Taxing Authority’s tax calculation differs from the Reimbursement’s default tax calculation (noted in the “As a default, add (B)efore or (A)fter taxes are calculated (B/A)?” field), enter the following values:

• Local Code

• Before/After Code

Repeat the above steps for each reimbursement requiring taxation exceptions. Close the window to commit your changes.

Assign Local Taxing Authorities to other compensation:

If any of your Local Taxing Authorities have taxation rules different from the default taxation set up for your other compensations in the Other Compensation window, enter taxation overrides for those Local Taxing Authorities. Otherwise, proceed to the next setup step.

Identify an other compensation you want to assign Local Taxing Authorities to. You can either query an existing record or create a new one:

If the Local Taxing Authority’s tax calculation differs from the Reimbursement’s default tax calculation (noted in the “As a default, add (B)efore or (A)fter taxes are calculated (B/A)?” field), enter the following values:

• Local Code

• Before/After Code

Repeat each step above for each reimbursement requiring taxation exceptions. Close the window to commit your changes.

Assign Local Taxing Authorities to fringe benefits:

If any of your Local Taxing Authorities have taxation rules different from the default taxation set up for your fringe benefits in the Payroll Classes window, enter taxation overrides for those Local Taxing Authorities. Otherwise, proceed to the next setup step.

Identify a Payroll Class whose fringe benefit(s) you want to assign a Local Taxing Authority to. You can either query an existing record or create a new one. In the Fringe Benefits tab, click the Tax Rule Excep button. PENTA opens the Fringe Benefit Taxability Rule Exceptions pop-up window. Enter a value in the following fields for each Local Taxing Authority for which taxability differs from the default, adding the fringe to earnings before taxes are calculated.

• Local Code

• Before/After Code 

Repeat the above steps for each fringe benefit requiring taxation exceptions. Close the pop-up window and the main window to commit your changes.

Assign Local Taxing Authorities to jobs:

Identify a Job you want to assign a Local Taxing Authority to. You can either query an existing record or create a new one:

In the Other tab’s Payroll sub-tab, enter the Local Taxing Authority. Note: Entering a value in the Local Taxing Authority field affects the tax jurisdiction selection hierarchy PENTA applies during payroll processing. The hierarchy is:

• Timecard override

• Employee Work location Local Tax Authority

• Job or Work Order Local Taxing Authority

• Employee Resident location Local Tax Authority

Repeat the above steps for each job requiring a Local Taxing Authority. Close the window to commit your changes.

Assign Local Taxing Authorities to work orders:

Identify a Work Order you want to assign a Local Taxing Authority to. You can either query an existing record or create a new one.

In the Payroll tab, enter the Local Taxing Authority. Note: Entering a value in the Local Taxing Authority field affects the tax jurisdiction selection hierarchy PENTA applies during payroll processing. The hierarchy is:

• Timecard override

• Employee Work location Local Tax Authority

• Job or Work Order Local Taxing Authority

• Employee Resident location Local Tax Authority

Repeat the above steps for each work order requiring a Local Taxing Authority. Close the window to commit your changes.