Distribute AP Batches

Overview:

There are two ways to Distribute a batch.  When the approval is required, the Distribute AP Batches window can be used to mark balanced batches as ready for distribution and then distribute them.  This window also has the ability to modify an existing batch, if needed.  If no approval is needed, and the user has Module Security permission to do so, the AP Invoice & Credit Memo Entry window can post an AP Batch once it is in balance.

Benefits:

• Take over the batch from a User and make corrections
• Mass distribute balanced batches

Roles:

• AP Manager
• Controller

Additional Content

• AP Batches are associated with the User Id that created the batch, if the creator is unavailable to post the batch, this window can be used to post the balanced batch.

Location:

• Accounts Payable > Invoices > AP Invoice & Credit Memo Entry
• Accounts Payable > Invoices > Distribute AP Batches

Video:
Posting without an Approval step:

Posting with an Approval step: