Void AP Invoice Process

Overview:

The Void AP Invoices window allows a User to make an entry to undo an invoice that was posted.  The window is used to query the Vendor and Invoice # to be voided.  The Void Date, typically is the same as the original distribution date, is entered, if eligible for voiding, and the closing of the window completes the process of creating the void entry.  If the original distribution date is in a closed period, a current period date is needed, unless the closed period will be closed again to account for the change.

Benefits:

• Indicates if the invoice is eligible for voiding, meaning the invoice has not been paid

Roles:

• AP Manager
• Controller

Additional Content

• Cannot void an Invoice that is marked as paid, need to void the payment first.

Location:

• Accounts Payable > Invoices > Void AP Invoices

Video: