Select Items for Payment

Overview:

The Select Items for Payment window allows you to select open accounts payable items for payment. You can select all of an invoice's open balance or only a part of the invoice for payment.

This window opens in query mode. Make entries in as many of the fields in the top block as necessary to restrict the query to the items you want to pay. Once you successfully query the invoice you want to consider for payment, click the “Mark All Selected” button to select all invoices for payment or scroll through them in the detail block and mark the appropriate ones ready for payment.

Benefits:

• Use the Due Date Field to find all invoices due or past due of the date entered
• Able to Mark All as selected for payment and then can review the list and delete the few not ready to pay, or the inverse to mark only the few that are selected for payment
• Many fields available to query on and the greater number of fields used limits the items returned to quickly find what to mark as selected for payment

Roles:

• AP Manager
• AP Clerk

Additional Content

• Credits also are available in this window to select for use.  Credits offset the invoice amount and the detail of each invoice and credit being applied on a payment is available on the remittance advice.

Location:

• Accounts Payable > Check Processing > Automated Check Processing > Select Items for Payment

Video: