Automated Hold Reasons

Overview:

The Automated Hold Reasons window allows you to set up and modify a master list of Hold Reasons in the system. Hold Reasons can be used to flag Accounts Payable Invoices with a hold code, to indicate to users to wait on issuing payments to the Vendor/Supplier. Hold Reasons can be set up with automatic triggers, so when certain conditions exist, PENTA can automatically place AP Invoices on hold. Manual holds can also be configured, such as when human interaction is needed to place an invoice on hold or take an invoice off hold.

Benefits:

• Provides the ability to set up the system to automatically place AP invoices on hold, based on the hold rules defined
  • Example: If a Subcontract doesn't have valid or current insurance information in the system, PENTA can automatically place all AP Invoices for that Subcontract on hold
• Provides a mechanism to put AP Invoices on hold to avoid payment until the conditions that prompted the hold have been cleared

Roles:

• Accounts Payable Manager
• CFO/Controller

Location:

• Accounts Payable  > Setup > Hold Information > Automated Hold Reasons

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