Overview:
The Automated Hold Reasons window allows you to setup and modify a master list of Hold Reasons in the system. Hold reasons can be used to flag Accounts Payable Invoices with a hold code, to indicate to users to wait on issuing payments to the Vendor/Supplier. Hold Reasons can be setup with automatic triggers, so when certain conditions exists, PENTA can automatically place AP Invoices on hold. Manual holds can also be configured, such as when human interaction is needed to place an invoice on hold, or take an invoice off hold.
Benefits:
- Provides the ability to setup the system to automatically place AP invoices on hold, based on the hold rules defined
- Example: If a Subcontract doesn't have valid or current insurance information in the system, PENTA call automatically place all AP Invoices for that Subcontract on hold automatically
- Provides a mechanism to flag AP Invoices on hold to avoid payment until the conditions that prompted the hold have been cleared
Roles:
- Accounts Payable Manager
- CFO/Controller
Location:
- Accounts Payable > Setup > Hold Information > Automated Hold Reasons
Video: