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Overview:

The Purchase Order Receipt window allows you to record the receipt of materials ordered through the Purchase Order module. 

When you post a Purchase Order Receipt batch and distribute the receipts, PENTA:

  • Updates the receipt history for Purchase Order Line Items and allows for three-way matching to occur (committed, received, and invoiced) when you enter an invoice in the Invoice and Credit Memo Entry window.
  • Updates the appropriate warehouse/location for inventory-related Purchase Orders.
  • Generates the appropriate accounting entries for inventory receipts as well as receipts of inventory directly to Job cost.
  • Makes the following accounting entries during the receipt distribution process:
    • Inventory

Debit: Inventory Account

Credit: Purchase Order Receipt Accrual

    • Non-Inventory (Accounting entries are only made if your environment is configured to accrue cost during the PO Receipt distribution process)

Debit: Job Cost Account

Credit: Receipt Liability Account

Benefits:

  • Allows for three-way match to occur (committed, received, invoiced)
  • Validates the material received match what was ordered

Roles:

  • Warehouse Manager
  • Field Supervisor/Foreman
  • Purchasing Group

Location:

  • Purchasing > Purchase Order Receipts

Video:

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