Record Purchase Order Receipt

Overview:

The Purchase Order Receipt window allows you to record the receipt of materials ordered through the Purchase Order module. 

When you post a Purchase Order Receipt batch and distribute the receipts, PENTA:

• Updates the receipt history for Purchase Order Line Items and allows for three-way matching to occur (committed, received, and invoiced) when you enter an invoice in the Invoice and Credit Memo Entry window.
• Updates the appropriate warehouse/location for inventory-related Purchase Orders.
• Generates the appropriate accounting entries for inventory receipts as well as receipts of inventory directly to Job cost.
• Makes the following accounting entries during the receipt distribution process:
  • Inventory

Debit: Inventory Account

Credit: Purchase Order Receipt Accrual

• • Non-Inventory (Accounting entries are only made if your environment is configured to accrue cost during the PO Receipt distribution process)

Debit: Job Cost Account

Credit: Receipt Liability Account

Benefits:

• Allows for three-way match to occur (committed, received, invoiced)
• Validates the material received match what was ordered

Roles:

• Warehouse Manager
• Field Supervisor/Foreman
• Purchasing Group

Location:

• Purchasing > Purchase Order Receipts

Video: