Overview:
The last step in the employee termination process is inactivating the employee and user to ensure they no longer get paid, and no longer can access the system. There are a few things to consider before completing this step:
- Does the Employee have a PENTA User Id?
- Is the employee currently linked to a PENTA User Id?
If an employee does not have a PENTA user, then inactivating the employee is sufficient to complete this step.
If on the other hand the employee does have a PENTA User Id, it is very important to inactivate both the employee and the user.
If the employee record in PENTA is linked to a User Id, then this will be a one step process. Inactivating the employee, will automatically inactivate the user. If a user Id is not mapped to the employee, then the employee and user will need to be inactivated separately.
Benefits:
- Prevent accidental future payment
- Ensure the terminated employee no longer has access to PENTA
- One step process assuming the employee is correctly linked to the employee Id
Roles:
- Human Resources Manager
- Payroll Manager
- IT Manager
Additional Content
- N/A
Location:
- Payroll > Employees > Employee Payroll Information
- System Management > Security > Define Users
Video: