Issue/Symptom/Question

I am trying to enter the owner billing for an AIA job. I am getting an error message that the AIA Retention for the Line Item Job does not equal the amount entered for the Jobs Retention line item. 

Applies To 

PENTA for Windows

Billing & Accounts Receivable > Manual Billings > Manual Billing Entry

Manual bill for AIA jobs 

Resolution/Fix/Answer

Below are the steps to enter a Manual Billing Entry for an AIA job - see the screenshots for steps 1 through 4. Once completed steps 1 through 4, return to the Document tab to continue entering records as needed or exit the batch to distribute.

Note: The AIA Retention Amount must be blank when recording the total retention amount on the retention contract line item in the Job's Contract Information window.

Step 1: Navigate to the Manual Billing Entry window and set up the Batch Total tab with the total for the batch

Step 2: Click on the Document tab and enter the required fields for the job being invoiced

Step 3: Click on the Lump Sum/CP tab and enter the line item needing to invoice

• • For an AIA job where you need to enter retention for each contract line item, enter the current line item’s AIA Retention Amount as a positive amount.

Step 4: Click on the down arrow on your keyboard or the Insert new record in the Navigation pane to add a new record

• Enter the retention line item number and the same amount you previously entered in the AIA Retention Amount as a negative number