Overview:
There are two methods of setting up/manually entering employee deductions:
- Voluntary/Recurring Deductions
- Voluntary deductions are setup before payroll is processed and automatically calculate, and automatically get reduced from the employees check. From a payroll process standpoint, nothing needs to be entered/updated in order for these deductions to calculate
- One Time Deductions
- One Time Deductions are deductions that can be entered for a specific pay period. One Time deductions will only calculate/deduct from check when manually keyed into a time entry batch
In the event a single employee, has the same deduction # setup as a voluntary deduction and a One time deduction was keyed, system option #91 will dictate whether the one time deduction will add to the voluntary deduction, or if the one time deduction will replace the voluntary deduction. The default setting of option #91 is set to override the voluntary deduction amount.
The video below walks through entering a one time deduction for an upcoming payroll process
Benefits:
- Ability to deduction amounts from an employee check NOT on a recurring basis
- Quickly enter an override deduction amount to take place of any recurring deduction calculations for exception scenarios
Roles:
- Payroll Clerk
Additional Content
- Option 191 = Y: One Time Deductions/Reimbursements replace voluntary/recurring amounts
Location:
- Payroll > Time Entry > Time/Equipment/Production Units Entry
Video: