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Overview:

The Master Reimbursements window allows you to set up global criteria for employee reimbursements. Reimbursements in PENTA will be included in the payroll process via one of two methods:

1. One-time Reimbursements - Reimbursements that are manually keyed in for an employee, prior to payroll getting processed. This type of reimbursement does not get processed on the next payroll process unless you re key it on the next payroll process
2. Voluntary Reimbursements (recurring) - Master Reimbursements can be assigned to employees in the Voluntary Reimbursements window, with a an effective date and expiration date. Any payroll processes that fall within that date range will have the reimbursement calculate automatically

You will need a unique master deduction for each payroll deduction that has a unique calculation base (% of gross, amount per hour worked, amount per pay period, etc.). For deductions such has health insurance premiums, its recommended to setup a separate master deduction for each plan type (Single, Spouse, Family, etc.), so that the premium deduction amounts do not have to be maintained at a employee/voluntary deduction level, rather they can be maintained at the Master Deduction level and default to the voluntary deduction Information defined at the Master Reimbursement level will default when assigning the Master Reimbursement to the employee via the Voluntary Reimbursement window. Ultimately the default information can be overridden at the voluntary reimbursement level, however, once overridden, changes at the Master Reimbursement level will no longer trickle down to the voluntary level.

Benefits:

• Setting up master deductions Master Reimbursements provides PENTA the needed information to automatically calculate all deductions recurring reimbursements as part of the gross to net process
• Ability to default a vendor Id, accrual account, amount or percent of the deduction, as well as any deduction limits such as earnings limits related to a 401k contribution. When assigning deductions to employees via the Voluntary Deduction window, the defaults will appear where they can be left as is or overridden.
• Controls how the deduction reimbursement will be considered for tax purposes, for example, deduction add the reimbursement before or after taxes are calculated and indicate if there are any exceptions to that by for each tax type (FIT, FICA, FUT, SIT, SUT, SDI, SUI, WC, PL)

Roles:

• Payroll Manager

Additional Content

• /wiki/spaces/KCSDEV/pages/5541730
• /wiki/spaces/KCSDEV/pages/5552691N/A

Location:

• Payroll > Setup > Deductions, Reimbursements and Other Compensation > Master Reimbursements

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