Overview:

There are two methods of setting up/manually entering employee deductions:

Voluntary/Recurring Deductions
- Voluntary Deductions are set up before payroll is processed and automatically calculate and automatically get reduced from the employees check. From a payroll process standpoint, nothing needs to be entered/updated in order for these deductions to calculate
One Time Deductions
- One Time Deductions are deductions that can be entered for a specific pay period. One Time Deductions will only calculate/deduct from check when manually keyed into a time entry batch

In the event a single employee, has the same deduction # set up as a Voluntary Deduction and a One time Deduction was keyed, system Option #91 will dictate whether the One Time Deduction will add to the Voluntary Deduction, or if the One Time Deduction will replace the Voluntary Deduction. The default setting of Option #91 is set to override the Voluntary Deduction amount.

The video below walks through entering a One Time Deduction for an upcoming payroll process

Benefits:

Ability to deduct amounts from an employee check NOT on a recurring basis
Quickly enter an override deduction amount to take place of any recurring deduction calculations for exception scenarios

Roles:

Payroll Clerk

Additional Content

Option 191 = Y: One Time Deductions/Reimbursements replace voluntary/recurring amounts

Location:

Payroll > Time Entry > Time/Equipment/Production Units Entry

Video:

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