Issue/Symptom/Question

How can I create an electronic 1099 file for a single vendor that was omitted in the first submission?

Applies To

1099 Generation process for the OU, calendar year, and form.  

Accounts Payable/Year End Processing/1099 Processing/1099 Generation

Resolution/Fix/Answer

There is currently no entry that will enable you to create an electronic 1099 file for a single vendor.  You will need to generate printed 1099s for these individual vendors and file those with the IRS for their corrected 1099s.  

In the Start 1099 Processing window:

• enter the LE OU, Calendar Year, Form Id to use, and a "Y" for Are 1099's Going to be Printed?  
• The 'Create Government Electronic Submission Files' field should be set to "N".  
  • This will enable the Vendor Low/High Range entry of the vendor(s) to be printed - only select Vendors who you need to submit information for as a correction.  

Per the IRS publication 1220 (revised 2017), electronic file requirements pertain to each submission separately;  The requirement to file electronically for companies with over 250 returns, electronic filing is necessary;  however, any subsequent 'corrected' file would follow that same rule - if there are more than 250 corrected returns, electronic filng would be required.  For any corrected submission containing fewer than 250 returns, filing paper forms is acceptable.  

Sec. 11 Corrected Returns.

01 General Information If an information return was successfully processed by the IRS and you identify an error with the file after the IRS accepted the file and it is in "Good, Released" status, you need to file a corrected return. Do not file the original file again as this may result in duplicate reporting. File only the returns that require corrections. Do not code information returns omitted from the original file as corrections. If you omitted an information return, it should be filed as an original return. The standard correction process will not resolve duplicate reporting. All fields of the corrected return must be complete.

Treasury Regulation 301.6011-2 requires filers who are required to file 250 or more information returns for any calendar year to file the returns electronically. The 250 or more requirement applies separately for each type of form filed and separately for original and corrected returns. Example: If a payer has 100 Forms 1099-A to correct, the returns can be filed on paper because they fall under the 250 threshold. However, if the payer has 300 Forms 1099-B to correct, the forms must be filed electronically.

The filer or transmitter must furnish corrected statements to recipients as soon as possible. If a filer or transmitter discovers errors that affect a large number of recipients, contact the IRS at 866-455-7438 (toll-free). Send corrected returns to the IRS and notify the recipients.

Cause 

Vendor range fields are disabled when you select Create Government Electronic Submission Files = "Y" and can only be entered for printed 1099s.