Issue/Symptom/Question

How can the Health Insurance Deduction be updated when an employee writes us a check for weeks they won't be working?

An employee wrote a check to us to cover their part of a deduction, how does the check amount get applied against the deduction outside of the payroll run?

Environment

PENTA for Windows > Payroll > Exception Checks > Manual Checks

Resolution/Fix/Answer

To update the Deduction, a net $0 manual check can be used.  An example is receiving a check from an hourly worker who is going to be off but wants to cover the health expense.

Record check # 0 for the employee.  Enter $0 net pay Payroll manual check with the Distribution to the Health Insurance Account for $X.XX and record the amount paid on the check to the Deduction. This will update the Deduction Subledger to track the limit and amount to report on a W2.

The entries will offset:
Dr. Health Account
Cr. Accrued Wages
Dr. Accrued Wages
Cr. Health Account

In the Cash Receipts window, record the Check from the Employee with a distribution (credit) to the Health Account (credits the Health Account like Payroll would if the employee had worked that week).

Dr. Cash
Cr. Health Account