Issue/Symptom/Question

The Income Statement Accounts are not valid at the roll up OUs, why do some have Expense Balances, like the Discount Account?

Account Authorization should have been invalid for the OU

Applies To

PENTA for Windows

Account balance review:

Finance & Accounting > Inquiry > Account Balance Inquiry

Purchase Order Entry:

Purchasing > Purchase Order - Grid Option

Accounts Payable processing:

Accounts Payable > Invoices > Invoice & Credit Memo Entry

Resolution/Fix/Answer

When entering a Purchase Order, the AP discount will post to the PO OU id: for the Purchase Order when the Purchase Order distribution is to an OU and Account Number.

Screenshot of sample PO - PO OU Id: is 718:

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Screenshot of AP Invoice PO Distribution window - Discount with use the PO OU Id:

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If OU Id 718 is a roll up OU, it will allow the discount to be posted when the invoice is paid.

To prevent the discount from posting to a non-Balance Sheet roll up OU, the PO OU Id will need to be an OU that exists only for rolling up financials:

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