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Bridge screen map and steps to load Accounts Payable (AP) Manual Payment Entry

Bridge screen map and steps to load Accounts Payable (AP) Manual Payment Entry

07 02, 2025

Issue/Symptom/Question

What is the Bridge screen map and the steps for loading Manual AP Payments?

Applies To

Bridge Load

Loading Manual AP Payments

Resolution/Fix/Answer

APS001.bat

Screen map document: APS001 - AP Manual Payment.PDF

Template for the Manual AP Payments: Manual AP Payments.xlsx

Steps to complete Bridge Loading of Manual AP Payments:

  1. Download the Manual AP Payments template as an excel file.
  2. Save the file to a local directory.
  3. Using the template example, enter the required and/or option items in the rows below the example row.
  4. Delete the two example rows after updating the information.
  5. Example Bridge excel file: AP Manual Payment Example Data.xlsx
  6. Save the file as an MS Dos txt file.
  7. Open the txt file using Notepad or Notepad ++ to edit the file.
  8. Example txt file ready for bridge: AP Manual Payment Example Data.txt
  9. Save the txt file as APS001.bat.
  10. Using FileZilla, WinSCP or another FTP application, save the APS001.bat file to the directory where it will be available to bridge.

Using FileZilla:

  1. Once logged in, save the file to the user's desktop

            

        2. Move the to the Linux User's home directory

          

       3. Log into CoStar with the Linux User and password and hit enter until you get to the /penta> prompt. Type penta at this prompt.

          

       4. Choose the Database with Bridge Option that will be used to bridge the Fixed Assets.

          

       5. Log into the database as you would log into Penta.

           

       6. Using the arrows on your keyboard navigate to Accounts Payable > Check Processing > Manual Payment Entry window.

            

Once the Manual Payment Entry window opens, the screen will flash to reflect the manual payment(s) being loaded. Once the load is complete, Penta will distribute the batch, exit the window and return to the Accounts Payable window. If there are errors, the APS001.err file will be generated in the FTP application. You will need to review the file to determine what needs to be updated to complete the bridge process. 

If you need assistance with resolving any errors or with this process, please submit a Service Desk ticket and reference this article.