Overview:
The Chart of Accounts window lets you add new general ledger accounts by establishing a unique name and account number for each account and entering information about the account's status, classification, and type. If your organization is a Multi-Currency user of PENTA, you can also indicate the currency in which the account is denominated. After entering this information, you can validate the account for all or select organizational units. This window also allows you to query and modify existing accounts, including inactivating accounts that are no longer used.
Benefits:
- Provides an accurate record of all financial transactions
- Aids in compiling key financial statements
- Provides the ability to authorize general ledger accounts for one, some, or all organizational units
- Provides subledger requirements and ensures the ledger is always in balance with the subledger details
Roles:
- Accounting Manager
- CFO
Additional Content
- Add additional content here as needed
- Example: Video may not cover the details of on us information in the bank account information window. A link to a KCS article should be listed that contains that detailed information that is relevant to this topic
Location:
- Financial & Accounting > Setup > Accounts > Chart of Accounts
Video:PENTA automated billing process is recommend when creating and sending invoices to customers. The automated invoice process creates the invoice document, supporting back, and automatically creates all accounting entries to back up that invoice. In certain situations, invoices may be created outside of PENTA, and you will need a way to manually enter the AR invoice information into PENTA so it displays on aging reports and provides the correct accounting entries. The Manual Billing Entry window allows you to do just that, when entering an invoice through this process, PENTA will NOT create any invoice documents/reports, it's primary function is to record/post AR invoices into PENTA, and make the appropriate accounting entries. A common use for this window is when the customer requires a special billing format, a format that PENTA does not already have. This invoice could be created outside of the system and posted into PENTA via the Manual Billing Entry window. This window can also be used to make certain billing adjustments.
Benefits:
- Manual Invoices can be entered and posted into PENTA
- Creates the correct accounting entries
- Can be used to make billing adjustments
Roles:
- Billing Clerk
- Accounts Receivable Manager
Additional Content
Location:
- Billing & Accounts Receivable > Manual Billings > Manual Billing Entry
Video:
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